Chapter 30 - High Risk IT Solicitations and Contracts

30.6.1 Submitting the High-risk Solicitation or Contract

If the total “cost” of the procurement will exceed $5 or $10 million dollars, and meet the definition of “high-risk” outlined in § 2.2-4303.01(A),  PMD will forward the high-risk IT solicitation or contract to VITA Contract Risk Management so that the high-risk review can begin.

All high-risk IT solicitations must be reviewed by VITA Contract Risk Management and the OAG prior to the solicitation being publicly posted, and all high-risk contracts must be reviewed prior to award. High-risk IT Contracts should be negotiated with top Supplier(s) before submission to SCM for review. All redlines submitted by the Supplier and approved by all parties should be included in the submitted documentation to aid Contract Risk Management in reviewing the contract’s inclusion of appropriate terms and conditions and compliance with applicable state law and policy.

Both the OAG and VITA Contract Risk Management have, according to the statute, thirty (30) business days to review a high-risk solicitation or contract. In order to maximize the review period, your agency should submit the high-risk solicitation or contract to both VITA and the OAG at the same time.

Agencies must submit a completed Minimum Requirements Matrix to VITA Contract Risk Management along with their high-risk solicitation or contract. The Matrix can be found at the following website: https://www.vita.virginia.gov/procurement/policies--procedures/procurement-forms/.