Chapter 22 - IT Competitive Sealed Bidding / Invitation for Bid

The procurement file for competitively sealed bid procurements should contain:

• A copy of the printed IFB document

• Proof of posting – eVA

• Bid tabulation

• Signed, original tabulation sheet

• Identification of date, time and place of bid opening and attendees

• List of all bids received

• List of bids ranked numerically with the lowest bidder at number one

• Documentation of any negotiations

• Any bid protest correspondence

• Documentation to support the inability to set-aside the procurement for a small business or a small business owned by a disabled veteran. Documentation of factual support explaining why a bidder is determined to be nonresponsive or non-responsible, including any protest/decision documentation and evidence of having supplied written notification to bidder

• Documentation showing verification of non-debarred status with the DGS Commonwealth debarred list and with the federal EPLS system

• Documentation covering receipt and disposition of samples

• Documentation as to any amendments, cancellations, denial of bid withdrawals, etc.