The procedure for agency heads, or their designated representative, certifying Major IT Project Information and IT Strategic Planning information for their agency within the Commonwealth Technology Portfolio has been updated. Please click here to view the updated procedure.
The Commonwealth has implemented a commercial-off-the-shelf portfolio management application - Oracle Primavera Portfolio Management (OPPM), that has been business-configured to automate portfolio management processes allowing agencies to manage their business needs and technology investments like a portfolio. This Web-based tool enables agencies to choose and execute upon those IT investments that provide the greatest return to the needs of the citizens of the Commonwealth of Virginia.
The current CTP software is Oracle Primavera Portfolio Management 9.0 SP1
Recommended Client Operating Systems and Utilities Specifications:
Microsoft Windows XP SP3
Microsoft Vista SP2
Microsoft Windows 7
Note: Java Runtime Environment is no longer required for Investor Map use
IE 7; IE 8.0; IE 9.0
Microsoft Office 2003 SP3
Microsoft Office 2007
Pentium IV, 1 GHz or higher
512 MB RAM
How to Request Access to the CTP:
The Commonwealth Technology Portfolio Tool (CTP) is a secure website that uses single sign authentication using the COV domain login id and password to provide access to the tool. To request access, please follow the steps below:
Contact VCCC for a ticket; request access to the Commonwealth Technology Portfolio, and ask that the ticket be assigned to VITA-CTP-PPM APPLICATION"” (PMD) to validate business need for access.
Note: New users must have completed CTP training or have scheduled training prior to access being granted to the tool. Training information can be found at: http://www.vita.virginia.gov/oversight/projects/
PMD will contact the user and Agency IT Resource (AITR) to validate business need and access roles and responsibilities. PMD will also provide an email POC for step below.
After PMD validation of access need, the agency AITR will request through eSupport https://esupport.virginia.gov/accountrequest/ a COV account request. Under “Account Request Selection:” choose COV Network Account. In Section 1, For ”Type of Request” choose “Modify”.
Follow form directions for Section 2;
in Section 3 for “Add/Remove User from Access Groups or Distribution Lists?” choose “Yes”. This will open a text box, under the heading” Add User to the following Distribution Lists:” type ProSight Users Group”.
Follow form instructions for the rest of Section 3, 4, and 5.
In Section 6: “Agency Authorized Account Request Approver Information” provide the agency AITR email for “Agency Approver's Email 1” For “Agency Approver's Email 2” provide the email of the PMD POC. Submit the form.
PMD POC will approve the request and forward the request to VCCC. The ITP will complete the account modification and notify PMD and AITR upon completion.
PMD will complete account/role setup within the application and send a “Welcome to the Commonwealth Technology Portfolio” email to the new user. The email will include further instructions and guidelines for using the application.
Once CTP access is granted, COV passwords can be managed through the COV Account Center.
Register your COV account at eSupport
You can register your COV account using the online tool by performing the following steps:
Go to https://esupport.virginia.gov
Click on the “Change your Password” option under “COV Network Password.”
Enter your e-mail address (FirstnameLastname@agencyname.virginia.gov) for your login ID
Begin the registration process, fill out the questions/prompts This tool will allow you to unlock your COV account or change your password without VCCC intervention.
How to Access the CTP:
The URL is https://ctp.vita.virginia.gov/prosight/
Add this link to your Favorites menu or a shortcut icon on your desktop.
Trouble Accessing CTP?
The most common issue is COV password expiration - contact VCCC or use eSupport to update the account. Another common issue source is IE settings; see the IE Settings for using the Commonwealth Technology Portfolio (CTP) document to check your settings.
CTP allows individual portfolio and investment data to be protected at the read as well as the write levels. All agency portfolios and their items (projects and procurements) are readable by all agency users. Permissions to create or edit data are set by role and by agency.
Roles within the CTP are:
- Agency IT Resource (AITR)
- Agency user (Project Managers, other agency-defined users)
- Agency head
- PMD (analysts and investment managers)
- Observer (read only)
For more information on roles and permissions click here: OPPM Security Overview
Features of the new CTP Tool:
My Processes: PMD has developed process flows that guide step-by-step the ITIM processes, as well as specific role-based processes for agency users.
Forms:Forms are the center for data-entry in OPPM. PMD has provided intuitive data management screens which provide a simple means to capture or review IT investment data. Forms are structured by the overall ITIM process flow.
Scorecards:Scorecards provide a consistent framework for monitoring and communicating the status and health of agency IT investments. It creates an early-warning system to alert managers to potential crises and provide meaningful dialogue within the Commonwealth on the status of key performance indicators. Scorecards also facilitate automated approval processes.
Investor Maps:Executive leadership can be provided a visual portrayal of the investment strategy using ITIM data held in the CTP. Analysts will be able to interact with the Investor Maps by drilling down for more specific information on investments and performing "what if" scenario planning to determine the optimal portfolio mix.
Dashboards:Dashboards provide visual graphs and instant insight into an individual technology investment, a group of investments or a specific criterion. This feature enables agencies to focus in on key performance indicators and trends critical to their specific areas of interest and responsibility.
Workbook:Workbooks are personalized pages that aggregate investment details, action items, checklists, contact information and more into a single, dynamic module to support and automate daily management activities.
Document Repository:The Commonwealth Technology Portfolio is the system of record for all Commonwealth IT Portfolio Management Documentation. The CTP tool allows agencies to upload documents associated with the IT investments.
OPPM User's Group (PUG):
OPPM-UG Meeting - November 15, 2010:
IT Investment Management
IT Investment Management (ITIM) is the structured process the Commonwealth uses to manage technology investments, to ensure IT aligns with business needs and to maximize return on investments. Training materials include an overview of ITIM and information on the ITIM Standard.
IT Investment Management Training Materials
Introduction to Oracle Primavera Portfolio Management
Provides an overview of the new portfolio management tool
CTP Tool Overview
These manuals provide the Virginia Information Technologies Agency (VITA) instruction on how to use the portfolio application to manage information technology investments which includes IT strategic planning information, project management templates, information, status reporting, and APRs.
In the coming months, check here for information on future CTP OPPM classes or updates to training materials.
Learn more about IT Governance in the Commonwealth.